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RSA Corner

Rehabilitation Services Administration (RSA) Corner

RSA shares the following updates and information that may assist in programmatic, administrative, and financial management. If you have questions regarding any updates or information shared by RSA, please contact your RSA Program Officer.

The RSA AIVRS Program Officers, in the strongest of terms, convey our appreciation for the work you contribute toward helping American Indians with disabilities achieve self-sufficiency through competitive, integrated employment while maintaining or fostering cultural identity. You make a difference, and we are proud of the work that you do!

 

4/25/2025

  • 250Q Grantees: A reminder that the six-month performance report is due on May 15, 2025.
  • Large Available Balance: A reminder to encourage you to speak with your finance/business office to ensure drawdowns for project expenditures are up to date. RSA Program Officers will contact you if the Tribe’s G5 account reflects a 70% or more balance of the amount awarded for this budget period.
  • Single Audit: A reminder that grantees that meets the threshold for federal expenditures as described in the Uniform Guidance at 2 CFR 200.501 must engage in a Single Audit. The Single Audit must be completed on an annual basis. Grantees that have late or missing Single Audits will be contacted by the RSA Program Officers.
  • Indirect Cost Rate Agreements (IDCA): A reminder that if a Tribe charges indirect costs against the grant, an IDCA must be in place and current for the year indirect is being charged. You are encouraged to discuss the IDCA with your Tribal finance/business office or the Tribal Administration.
  • Changes: A reminder that certain changes to the approved grant application or project personnel require RSA prior approval. Changes that require prior approval are, 1) changes in Key Personnel, 2) change in Project Director, 3) Substantial changes to the budget, and 4) changes to scope of services as described in the approved grant application. Any other changes, such as Authorized//Certifying Representative, pending changes (resignations/new hires), does not require approval, but does require notifying the funding agency of such changes. When in doubt, please consult with the RSA Program officer.

4/18/2025

  • 250Q Grantees: Grantees who were funded 10/01/2024 under the 84.250Q grant competition are now in their third quarter. In order for RSA to fund a continuation award to 250Q grantees for their second year, a six-month report must be submitted to your AIVRS program officer. A letter requesting the six-month performance report was sent through G5 that includes the necessary information to complete the report. The due date for the six-month performance report is May 15, 2025 and the report must be submitted to your RSA Program Officer through the email.
  • On April 17, 2025, RSA completed a one-hour training and question and answer (Q&A) session on the six-month performance report to grantees who were newly funded on October 1, 2024, under the 84.250Q grant competition cohort. The training and Q&A session was recorded and will soon be made available on the AIVRTTAC website for those who were not able to join the training and Q&A session.
  • Large Available Balance: As we approach the end of the second quarter of this budget period, please speak with your finance/business office to ensure drawdowns for project expenditures are up to date. RSA Program Officers will be in contact with you if the Tribe’s G5 account reflects a 70% or more balance of the amount awarded for this budget period.
  • Single Audit: Every grantee that meets the threshold for federal expenditures as described in the Uniform Guidance at 2 CFR 200.501 must engage in a Single Audit. The Single Audit must be completed on an annual basis. Grantees that have late or missing Single Audits are identified in an Entity Risk Review (ERR) report and RSA is required to take corrective action, such as specific conditions, to assist grantees back into compliance to regulatory requirements. RSA Program Officers will be in contact with the Tribes that have a late or missing Single Audit.
  • Indirect Cost Rate Agreements (IDCA): As you know, if the Tribe charges indirect costs against the grant, then an IDCA must be in place and current for the year indirect costs are being charged. You are encouraged to discuss the IDCA with your Tribal finance/business office or the Tribal Administration. For more information regarding the IDC, please refer to the Uniform Guidance at 2 CFR 200.412-415. Any questions or concerns may be directed to your RSA Program Officer.
  • Changes: There are certain changes that require RSA prior approval. Changes that require prior approval are, 1) changes in Key Personnel, 2) change in Project Director, 3) Substantial changes to the budget, and 4) changes to scope of services as described in the approved grant application. Any other changes, such as Authorized//Certifying Representative, pending changes (resignations/new hires), does not require approval, but does require notifying the funding agency of such changes. When in doubt, please consult with the RSA Program officer.

4/11/2025

  • 84.250Q Grantees: Grantees who were funded 10/01/2024 under the 84.250Q grant competition are approaching the end of their second quarter. In order for RSA to fund a continuation award to 250Q grantees for their second year, a six-month report must be submitted to your AIVRS program officer. A letter requesting the six-month performance report was sent through G5 on April 2, 2025, that includes the necessary information to complete the report. The due date for the six-month performance report is May 15, 2025.
  • RSA is offering a one-hour training and question and answer (Q&A) session on the six-month performance report to grantees who were newly funded on October 1, 2024, under the 84.250Q grant competition cohort. This training and Q&A session will walk participants through the required components necessary for a complete six-month performance report. Any individual responsible for completing a portion of or the full six-month performance report is encouraged to join us on April 17, 2025, from 2:00 PM to 3:00 PM EDT.
  • Large Available Balance: As we begin the third quarter of the budget period, please speak with your finance/business office to ensure drawdowns for program expenditures are up to date. RSA program officers will be in contact with you if the Tribe’s G5 account reflects a 70% or more balance of the amount awarded for this budget period.

4/4/2025

Reminders

  • 84.250Q Grantees: Grantees who were funded 10/01/2024 under the 84.250Q grant competition are approaching the end of their second quarter. In order for RSA to fund a continuation award to 250Q grantees for their second year, a six-month report must be submitted in G5. A letter requesting the six-month performance report will be sent soon that includes the necessary information to complete the report in G5. Additionally, the RSA Program Office will offer a training on how to complete a performance report, a date and time to be determined soon. The due date for the six-month performance report is May 15, 2025.
  • 84.250R Grant Competition: Due Date April 7, 2025 (in 10 calendar days) (https://grants.gov/search-results-detail/356997). Please refer to the link for specifics regarding this grant competition.
  • Large Available Balance: As we approach the end of the second quarter of this budget period, please speak with your finance/business office to ensure drawdowns for program expenditures are up to date. RSA Program Officers will be in contact with you if the Tribe’s G5 account reflects a 75% or more balance of the amount awarded for this budget period.
  • Single Audit: Every grantee that meets the threshold for federal expenditures as described in the Uniform Guidance at 2 CFR 200.501 must engage in a Single Audit. The Single Audit must be completed on an annual basis. Grantees that have late or missing Single Audits are identified in an Entity Risk Review (ERR) report and RSA is required to take corrective action, such as specific conditions, to assist grantees back into compliance to regulatory requirements. RSA Program Officers will be in contact with the Tribes that have a late or missing Single Audit.
  • Indirect Cost Rate Agreements (IDCA): As you know, if the Tribe charges indirect costs against the grant, then an IDCA must be in place and current for the year indirect costs are being charged. You are encouraged to discuss the IDCA with your Tribal finance/business office or the Tribal Administration. For more information regarding the IDC, please refer to the Uniform Guidance at 2 CFR 200.412-415. Any questions or concerns may be directed to your RSA Program Officer.

Changes: There are certain changes that require RSA prior approval. Changes that require prior approval are, 1) changes in Key Personnel, 2) change in Project Director, 3) Substantial changes to the budget, and 4) changes to scope of services as described in the approved grant application. Any other changes, such as Authorized//Certifying Representative, pending changes (resignations/new hires), does not require approval, but does require notifying the funding agency of such changes. When in doubt, please consult with the RSA Program officer.

 

3/28/2025

Reminders

  • 84.250Q Grantees:
    Grantees who were funded 10/01/2024 under the 84.250Q grant competition are approaching the end of their second quarter. In order for RSA to fund a continuation award to 250Q grantees for their second year, a six-month report must be submitted in G5. A letter requesting the six-month performance report will be sent soon
    that includes the necessary information to complete the report in G5. Additionally, the RSA Program Office will offer a training on how to complete a performance report, a date and time to be determined soon. The due date for the six-month performance report is May 15, 2025.
  • 84.250R Grant Competition: Due Date April 7, 2025 (in 10 calendar days) (https://grants.gov/search-results-detail/356997). Please refer to the link for specifics regarding this grant competition.
  • Large Available Balance: As we approach the end of the second quarter of this budget period, please speak with your finance/business office to ensure drawdowns for program expenditures are up to date. RSA Program Officers will be in contact with you if the Tribe’s G5 account reflects a 75% or more balance of the amount awarded for this budget period.
  • Single Audit: Every grantee that meets the threshold for federal expenditures as described in the Uniform Guidance at 2 CFR 200.501 must engage in a Single Audit. The Single Audit must be completed on an annual basis. Grantees that have late or missing Single Audits are identified in an Entity Risk Review (ERR) report and RSA is required to take corrective action, such as specific conditions, to assist grantees back into compliance to regulatory requirements. RSA Program Officers will be in contact with the Tribes that have a late or missing Single Audit.
  • Indirect Cost Rate Agreements (IDCA): As you know, if the Tribe charges indirect
    costs against the grant, then an IDCA must be in place and current for the year indirect costs are being charged. You are encouraged to discuss the IDCA with your Tribal finance/business office or the Tribal Administration. For more information regarding the IDC, please refer to the Uniform Guidance at 2 CFR 200.412-415. Any
    questions or concerns may be directed to your RSA Program Officer.
  • Changes: There are certain changes that require RSA prior approval. Changes that require prior approval are, 1) changes in Key Personnel, 2) change in Project Director, 3) Substantial changes to the budget, and 4) changes to scope of services as described in the approved grant application. Any other changes, such as Authorized//Certifying Representative, pending changes (resignations/new hires), does not require approval,
    but does require notifying the funding agency of such changes. When
    in doubt, please consult with the RSA Program officer.

3/21/2025

The Rehabilitation Services Administration (RSA) is pleased the AIVRTTAC has agreed to include the RSA Corner in its Weekly Update email. RSA will share updates and information that may assist in programmatic, administrative, and financial management. If you have any questions regarding any updates or information shared by RSA, please contact your RSA Program Officer.

Thank you for your Annual and Final Performance Report submission and for addressing revisions, if needed.

  • 84.250R Grant Competition: due to changes prescribed by the current administration, the Notice Inviting Application that was published in the Federal Register on Number 11, 2024 (https://grants.gov/search-results-detail/356997) with a closing date of March 7, 2025 has been republished reflecting the changes in the selection criteria and with a new closing date of April 7, 2025. Please refer to the link above for specifics regarding this grant competition.
  • Annual Performance Report: The report covering the 10/01/2023 – 09/30/2024 performance period was due on December 30, 2024. If you were granted an extension or have not yet submitted the report, please do so as soon as you can. Continuation funding cannot be awarded if reports are not submitted, reviewed, and determined to demonstrate substantial progress.
  • Final Performance Report: Grantees funded under the 84.250M (H250M1900##) grant competition in FY 2019 have completed their final year of their grant. Final reports are due 120 days after the end of the budget period (09/30/2024). The due date for the final performance report was due on January 30, 2025. If you have not submitted the final performance report and were not approved for a No-cost Extension or an extension to the due date, the delinquent report must be taken into consideration when applying for a new grant. Please ensure the final performance report is submitted as soon as possible.
  • Single Audit: Every grantee that meets the threshold for federal expenditures as described in the Uniform Guidance at 2 CFR 200.501 must engage in a Single Audit. The Single Audit must be completed on an annual basis. Grantees that have late or missing Single Audits are identified in an Entity Risk Review (ERR) report and RSA is required to take corrective action, such as specific conditions, to assist grantees back into compliance to regulatory requirements. RSA Program Officers will be in contact with the Tribes that have a late or missing Single Audit.
  • Changes: There are certain changes that require RSA prior approval. Changes that require prior approval are, 1) changes in Key Personnel, 2) change in Project Director, 3) Substantial changes to the budget, and 4) changes to scope of services as described in the approved grant application. Any other changes, such as Authorized//Certifying Representative, pending changes (resignations/new hires), does not require approval, but does require notifying the funding agency of such changes. When in doubt, please consult with the RSA Program officer.
  • Ticket to Work: Discussions with the Social Security Administration regarding AIVRS inclusion in the Ticket to Work program is currently paused. We hope discussions will continue in the near future.